35
WRD
9
Mailing Labels
M
ailinglabelsareoftenasubstituteforprintingmailingaddressesdirectly
ontoenvelopes.Theybecomenecessarywhentheitembeingmailed
ispackagedinsomethingotherthananenvelopethatfitsintheprinterorfor
correspondencethatisgoingtomanydifferentaddresses.MicrosoftWord
allowsuserstochoosefromthemostpopularbrandsandsizesoflabels.
1. Allowforcorrectwordspacingandpunctuationaroundmergedfields.
2. Proofreadthelabelscarefullybeforeandaftermerging.
3. Readthroughallinstructionspriortocompletingtheproject.
1. UsingMicrosoftWord,createanewdocument.
2. SavethedocumentasProjectWRD-9MailingLabelsinyour"Word"folder
under"TheHub"folder.
3. Usingthemailmergefeature,setupthemaindocumentindicating"Labels"as
thedocumenttype.ChooseAvery5163(2inchx4inch)mailinglabels.
4. Usingthemailmergefeature,selectthefile"MembershipDatabase"(created
inProjectACC-1MembershipDatabase)inyour"Access"folderunder"The
Hub"folder.
Note:
This step will connect the main document (the labels) to the data source
document; the data source document does not actually display on the screen.
5. Usingthemailmergefeature,insertthefollowingmergefieldssingle-spaced:
Note:
Insert the necessary spaces and punctuation between merge fields as
shown below.
«First_Name»«Last_Name»
«Street_Address»
«City»,«State»«Zip»
6. Carefullyproofreadyourworkforaccuracyandformat.
7. Resavethefile.
8. Usingthemailmergefeature,mergethelabelstoanewdocument.
9. Carefullyproofreadyourworkforaccuracyandformat.
10. Selecttheentiredocument,centeralignalltext,andchangethefontsizeto22
point.
11. SavethedocumentasProjectWRD-9MailingLabelsMergedinyour"Word"
folderunder"TheHub"folder.
12. Printacopyofthemergeddocumentifrequiredbyyourinstructor.
important NOTE
Priortocompletingthis
project,youmustfirst
complete"ProjectACC-1:
MembershipDatabase"
intheMicrosoftAccess
sectionofthisbook.
your TASK
Your task is to create
Mailing Labels that can
be merged with the
Membership Database
you completed in
Project ACC-1. The
Hub wants to grab its
members' attention
this year. Instead of
sending a traditional
birthday card,
management wants
to send a multimedia
greeting with video
and sound, all saved
onto a DVD. The small
bubble-lined envelope
cannot be run through
the printer, so mailing
labels must be created.
the SKILLS
· Formatmailinglabels
· Completeamail
mergewitha
database
For Evaluation Purposes Only