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4
T
here are many types of documents that require the same informati on to
appear on every page. Open any of your favorite books or magazines, and
you will noti ce page numbers, book ti tles, or chapter names on the top or
bott om of each page. Another great example of this is a school assignment. A
typical assignment from your instructor may require your name to appear on
your work. A great way to provide that informati on without altering the setup
of your document is with the use of a header or footer.
Headers are areas of text that are typed once and appear at the top of
each page within the document. Footers contain text that has been typed
once and appear at the bott om of each page. Headers and footers may also
contain page numbers, dates, and fi le names. They can be very useful for long
documents. In this acti vity, you will practi ce creati ng a header and footer in a
document.
1. Insert headers
and footers in a
document.
2. Insert page
numbers in a
document.
3. Insert page
breaks.
4. Print preview a
document.
2
Headers and Footers
1. Open a NEW document in Word.
Unless otherwise stated, the font should be 12 point Times New Roman.
2. Select the headers and footers command.
3. Create a header that contains the following informati on as shown in
Figure 2-1
:
a. Type your name (in all caps), then hit the TAB key.
b. Type the text "ACTIVITY 2: HEADERS AND FOOTERS" (in all caps), then hit the TAB key.
c. Type the current date (in all caps).
4. Switch to the footer command.
5. In the center of the footer, type the word "PAGE" (in all caps) and insert the
page number as shown in
Figure 2-2
.
6. Close the header and footer.
7. At the top of the page, type the text "My header/footer page 1."
8. Insert a page break by pressing CTRL+ENTER.
9. At the top of page two, type the text "My header/footer page 2."
10. Print preview your document to be sure that both pages show the header and
footer. Be sure the page number in the footer is correct as shown in
Figure 2-3
.
11. Carefully proofread the document for spelling, grammar, and accuracy.
12. Save the document as HEADFOOT.
13. Print the document if required by your instructor.
NEW SKILL
NEW SKILL
NEW SKILL
NEW SKILL
ACTIVITY
For Evaluation Purposes Only