Word It! 2nd Edition Page 47

memo is a business document that is used to correspond internally within
an organizati on. If it goes outside the organizati on and needs to be mailed,

then a properly formatt ed lett er should be used. Memos are short and are
writt en to get someone to do something or inform them about important
informati on. They tend to be less formal than lett ers and reports and may be
writt en in a more conversati onal voice. When printed, memos are initi aled
with black or blue ink by the sender next to the sender's typed name.
In this acti vity, you will create a memo about a teen community social center
that is thanking employees for their good work.

1. Create a memo

using proper

format.

Good News Memo

1. Open a NEW document in Word.

Unless otherwise stated, the font should be 12 point Times New Roman.
2. Set the page margins as follows: Top to 2", Left , Right, and Bott om to 1".
3. Insert a header that includes the acti vity number and ti tle left aligned, and your

name right aligned. Type the header in all caps.

4. Starti ng on the fi rst line of the document, type the ti tle "MEMORANDUM."

Center and bold the ti tle.

5. Type the remaining text in the memo exactly as shown in

Figure 19-1

. Blank

lines are shown by the ¶ symbol. Use the TAB key to align the text separati ng
the "TO," "FROM," "DATE," and "SUBJECT." Use your fi rst and last name as the
sender and the current date for the date.

6. Carefully proofread the document for spelling, grammar, and accuracy.

7. Save the document as GOODNEWS.

8. Print the document if required by your instructor.
9. Using a blue or black pen, initi al the printed copy next to your name to show

that you have reviewed the memo.

NEW SKILL

ACTIVITY

For Evaluation Purposes Only